Team Recruitment

Job Description

Key Responsibilities

• Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes
• Selection and allocation of suitable personnel in liaison with the Project Managers of offshore personnel
• Facilitate Visa requirements, with external providers
• Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation and organising any other logistical requirements
• Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days
• Deal with any associated payroll queries and re-directing queries as necessary
• Assist Project Managers in ensuring the efficient delivery of projects
• When required; assist with the Organisation of PPE and kit requirements for offshore personnel
• Prepare project assignment notes, travel letters and any other travel or project information
• Assist with the preparation of regular monthly invoices
• Coordinate project and client specific personnel certification e.g., medicals and safety training, with the HR & Training and competence team
• Support and apply for any client required documentation - i.e., LOI's etc.
• Participate in the department & emergency on-call response rota
• Any other support required within the operations team.

Desired Qualities / Qualifications

Essential

• Experience of contributing to a team and delivery against schedule driven targets and deadlines
• Previous experice of a service company culture
• Competent in Microsoft Office
• Able to handle multiple assignments simultaneously and meet deadlines
• Excellent communication skills - oral and written
• Ability to convey a positive and professional image to onshore/offshore personnel and senior management
• Ability to effectively establish positive working relationships with onshore/offshore personnel and senior management
• Ability to work as part of a team
• Highly organised and efficient with attention to detail
• Honest, trustworthy, and discreet
• A "can do" positive attitude, with a focus on delivery.

Desirable

• Previous experience in a similar role
• Previous Experience in visa and travel
• Experience of dealing with ad hoc offshore work
• Previous Client Interfacing experience.

Experience with onboard tracker would be advantageous

• Consultant(s)

  Angela McLeman

• Vacancy ID

  TR20252020

• Job Type

  Permanent

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