HR Assistant

We are recruiting a HR Assistant for our client in Aberdeen City Centre.

This is an ongoing contract role.

Purpose of Role

To provide support to a busy generalist HR team, delivering basic HR advice and providing a full HR Administration service.

Recruitment

Provide recruitment support, i.e. liaising with agencies, setting up and conducting interviews and on-boarding employee
Conduct new start induction presentation
Maintain recruitment spreadsheets
Responsible for issuing and collating completed new hire paperwork
Process new start paperwork, and input into HRIS system
Co-ordinate reference requests for potential new hires
Arrange pre-employment medicals
Calculate holiday entitlements
Co-ordinate relocation process for overseas new hires including flights/accommodation/liaison with external bodies
Process interview expenses
Process probation paperwork

Employee Life Cycle

Support SHRA’s with employee status changes, processing paperwork, updating HRIS system and employee electronic files
Responsible for working through leaver checklists
Arrange and conduct exit interviews
Work through Maternity, Paternity and other family friendly policy checklists
Collate return of Performance Review & Development Forms, providing completion figures to SHRAs/HRM
Responsible for Long Service Awards, including maintaining tracker, completing letters and distributing awards
Process Agency Worker Regulations (AWR) requests as received from Agencies
Travel to work scheme – assign car park spaces, liaise with external carpark representatives and maintain travel to work tracker
Where required, assist Training & Competence with the processing of training booking requests
Responsible for professional memberships and ensuring they are processed

Reporting

Understand the HRIS system for 100% accuracy of International division’s data
Run reports as required to support HR Manager and Advisors in generating Management Information
Assist with monthly, quarterly and annual G&A Headcount Budgets
Produce quarterly audit report for HRIS
Produce Immigration Report on a monthly basis
Produce Attrition and Headcount report on a monthly basis and share with International Leadership Team
Collate information in response to external requests - National Statistics, mortgage and ex-employee references responding appropriately

General

Responsible for maintaining HRIS database
Responsible for scholarship/placement programmes with Aberdeen University & RGU
Support and manage absence cases as well as supporting the return to work process
Support with organising company events
Manage HR.UK to ensure timely responses
Provide cover for the HR Advisor(s) when required
Support project work as appropriate

Essential

Advanced level experience of Microsoft Office Packages (Outlook, Word, Excel and Powerpoint)
Problem solving ability
Aware of and adheres to agreed deadlines and commitments that impact the work of others
Confidentiality, sensitivity and professional integrity
Ability to prioritise own workload to meet deadlines
Experienced HRIS / System user

Preferred